How do I host a virtual event in an Alignable Group?

What are virtual events?

As a Group Leader or a Premium Plus member you can create and host online virtual events and invite group members as guests. Using Virtual Events, you can help your group members build relationships beyond your group's feed through face-to-face conversations, discussions, and online conferences, further enhancing your community and your member's ability to grow their businesses through networking with their peers.

What types of events could you host?

Some examples of the events you can host within your group are: 

  • Smart ConnectsSM
  • Ask Me Anything ('AMAs') 
  • Expert Panels valuable to your group members.  
  • Masterclasses for group members to show expertise, skills, and knowledge.
  • & More!

How to create a virtual event on Alignable?

To create a virtual event, please follow these steps: 

  1. Find and Access your Alignable Group.

    Log into your Alignable account, access your group by going to My Groups.

  2. Start Creating Your Event

    Start creating your event by clicking Write a Post

    Then click Add an Event to start creating your virtual event.

  3. Select Your Event Type

    You'll be presented with three options for the types of events you can post:

    • SmartConnectSM: These breakout room-style virtual events are a game changer.
    • Virtual Events: Events you can use to meet virtually online over video. 

      Below we will walk through the steps for new event creation as well as what this means for you as a Group Leader, Ambassador & Event Host. When creating an event in your group or alliance, please follow the process below for set up:

      • If hosting a virtual networking event, click "Add Networking Event" then "Smart Connect℠" and set up event details as you have been.



       

      • If hosting a virtual educational or webinar event, click "Virtual Event" then add your personal virtual event join link (e.g. Zoom, Webex & Google Meet).
      • NOTE: you will no longer have an option to select Alignable Zoom



       

    • In-Person Events: Get together with people at a specific location.

  4. Fill Out Your Event Details

    Fill out your virtual event's details including:

    • Event Title
    • Featured Image (You must have the rights to the images you choose)
    • The time & date of the event
    • Choose if you want this to be a recurring event or a one-time occurrence
    • Event description and details

  5. Finish & Publish Your Event

    Finally, click Post to publish your event.

Once you publish the event, your event will appear in your group's feed, and your group's members will receive a special email with an announcement of the new event with an opportunity to register.

 

What has changed?

We disabled the ability to use Alignable Zoom from the Event creation modal effective December 8th, 2023. You will now put in your personal event join link and when members click "Join Event" on Alignable, they will be taken to the platform your join link connects to.

 

As a recap - we are continuing to build out exciting features on our Alignable Video Platform (referred to as AVI for short) that will provide you with all the tools you need to run successful educational and webinar style events in the future. In the meantime, continue to use Smart Connect℠ for all your virtual networking needs and your personal join links for alternate event styles. Click on the button below for a quick walkthrough on the new process.

 

FAQs:

Can I use a personal Join Link from platforms other than Zoom, Webex or Meet?

  • Yes, as long as it is an active personal join link, it can be used as an external link option for the events you are creating.

Can I use a registration link when setting up an event?

  • No, only join links can be used when setting up an event.

Can I still make someone the Co-Host?

  • Yes, see the help center articles for your desired external link to see details on allowing a co-host.
    • Once you update your host permissions you can go to the RSVP list on your event details page 
    • Click the 3 dots next to the members name and select make host.
      *This extra step of making them a co-host on Alignable is only needed if you want them shown to registrants as the co-host from the event details page.

Can I set up an event to be recurring?

  • Yes, you just need to make sure it is a link that is set to recur and can be used at any time and not a one-time meeting link.

Here are some common help articles for different video conferencing platforms.

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